Meeting
State Election Board - Current
Gist
Working session with the State Election Board team (Sherry Phillips and Hope) to lock down data structures for the new site: fields for meetings, rules and petitions, plus new homepage concepts including a 'bulletin' section for short county announcements and a county board of elections/registration update form. They also reviewed georgia.gov for design patterns to reuse (hero sections, side nav, card layouts) and agreed to skip a separate design phase and go straight into development. Next follow-up meeting set for May 26 to review a rough-but-visual build of the site.
Distilled from the transcript by claude-sonnet-5 · Jul 25
What came out of it
Decisions8
- Rule and petition statuses will use plain-language labels like 'in progress,' 'approved for rulemaking' and 'denied' instead of raw tags
- Rule and petition pages will use PDF uploads instead of typed-in description fields
- Public comment email for rules will always be the same standard address (publiccomment@scb.ga.gov)
- Bulletins will be short, sticky-note style posts (a paragraph or two) rather than long blog-style content
- The county update form will require all fields (name, mailing address, email, phone) for supervisor, director and registrar roles, even if unchanged
- Site search will not be built for just the bulletin section; broader site-wide search will be considered later
- Team will skip a separate design phase and move directly into development since the component system is already known
- Next review meeting scheduled for Tuesday, May 26 at 11:30am
Risks and blockers4
- Registry documents for rules/petitions haven't been posted since 2025, risking missed 30-day posting deadlines under the Open Meetings Act
- Team needs to confirm with Dr. Jan before Friday to get rule postings approved in time
- Uncertainty remains on whether the registry documents section is even needed on the new site
- SOS county contact data is sometimes outdated (e.g. mailing addresses), which is part of why the new county update form is being built
Open questions3
- Should the rules page link out to the Secretary of State's registry instead of showing an internal effective date?
- Is a registry documents section still necessary on the new site or should it be removed?
- Should the homepage feature a live/latest meeting video feed, and how should it be maintained?
Next steps7
- MeBuild out the meeting, rule, petition and bulletin sections along with the homepage layout using Georgia.gov-inspired components
- ClientSend Chris the JustFOIA link/details for the Open Records page
- ClientSend Chris the Wingswept CMTS complaint system link for the complaint page
- ClientSend Chris a higher-resolution state seal image (JPEG or PNG)
- ClientConfirm with Dr. Jan on pending rule approvals before Friday's meeting
- MeIncorporate Director Mills' quote 'election integrity is the heartbeat of freedom' into the site somewhere
- UnassignedHold follow-up review meeting on May 26 at 11:30am to review the in-progress site build
A record of what was agreed, not a task list — nothing here was scheduled.
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